Trustwide Doctor Rostering

Our Trustwide Doctor Rostering arrangement allows NHS Trusts to use
our services across their entire medical workforce for an all-inclusive annual fee.

Trustwide Doctor Rostering (TDR) has been adopted by several of the largest Trusts in the country including 5 from the Shelford Group. It combines CLWRota and Medirota services for all doctors across an NHS Trust. TDR enhances communication and collaboration between departments and provides metrics to guide improvement in areas such as consultant productivity and theatre utilisation.

Our CLWRota and Medirota services help departments plan, operate and report to provide a clear overview of the service that is planned and then delivered. Data and reports are readily available and feed back into the plan, providing information that allows departments to model their service to meet their needs.

For more information about TDR please email or call 020 7631 1555.

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As well as helping individual departments improve communication, our services connect collaborating departments together. Our mapping facility enables live rota information to be shared between teams to enable more efficient use of shared resources and spaces. For example, if your trust uses CLWRota for Anaesthetics and Medirota for Orthopaedics, the anaesthetist will be provided with the names of the surgical team they will be working with and vice versa.


With a number of departments within the trust using our services, we can create various overviews of areas of activity such as oncalls, theatres, clinics and wards. The overview helps provide the Trust with as much information as possible in advance, allowing for better planning and ultimately allowing resources to be used more effectively to ensure maximum utilisation.

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We provide intra-department analysis to help users discern trends in their activity, helping improve staff morale and the service that is delivered.

Our anonymised inter-departmental benchmarks help departments compare key areas of their service delivery such as solo sessions and extra usage in relation to other, similar departments also using our services.

Application Programming Interface

Our PublicAPI is currently being used by a number of Trusts to extract departmental data from CLWRota or Medirota in XML format. This is used for applications such as data warehousing and linking with other service providers.

Software as a Service

Our single annual licence fee is inclusive of all areas of system usage. Implementation, ongoing support, feature developments, data feed and messaging services, attendance at events, data and reports are all provided at no additional cost.

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Support is included as part of our services, and we work in partnership with clinicians, managers and administrators to get departments up and running.

Support is provided by telephone, email, screen sharing and site visits. Our involvement spans initial deployment through to ongoing support and training to cover new features and introduce new members of staff.


TDR requires the organisation to declare the number of clinicians working across the Trust.

TDR pricing is calculated by using the TDR per-user rate for the applicable CLWRota and Medirota services to be used, and is subject to a maximum per-annum expenditure limit.

Trusts procuring Trustwide Doctor Rostering will receive a discount of 20% for a single year only to assist with the initial rollout of the services.


£125,000 p.a.

Rotamap's services can be procured with a direct agreement using the NHS Terms and Conditions for the Provision of Services (January 2018), or from the Digital Marketplace through G­-Cloud 12.